here is a simple guide to help manage your tasks:
Clearly define what the project is.
As a Best Practice of Managing Employee Task Management, it is crucial to provide context for the project and its goals to help employees understand their assignments and day-to-day activities. Goals give a clear picture of where the business wants to go.
Setting goals and objectives will also make it easier to create a roadmap and set milestones that will mark progress in small increments. They build team cohesion and ensure that people are working with the right tools and on the same page. Additionally, setting targets is crucial for managing tasks because they provide direction and guidance to individual team members.
Divide the project into tasks, and then tasks into subtasks
Tasks are like the gears and parts of a clock. Taken individually, they seem mundane and insignificant, but when put together, they create significant value and purpose. Subtasks specify the details of what needs to be accomplished in order to complete a more general feat. Creating to-do lists and checklists is useful at this level as they clearly outline which tasks are completed, pending, in progress, or overdue.
Set priorities and categorize them according to the urgency of completion.
Establishing priorities within the context of a project sets the tone for success. It helps the project move forward despite limited time and resources and identifies which tasks are prerequisites for other assignments and which need immediate completion. Prioritization serves as a guide that determines which part of a project requires the most resources.
An example of a priority task is securing a permit for the venue of an upcoming concert event. Without permission, other aspects of the job such as setting up lights and sounds for the stage can not be started. The permit that grants permission is a prerequisite to others.
Meet with your teams.
Face times are crucial for providing an opportunity to discuss progress and challenges within a project, make suggestions and changes, and brainstorm new ideas. Meetings can also be utilized to recognize employees and their efforts, further motivating the team. When face-times become a challenge due to time constraints and remote workers, look for a common platform to communicate with all those involved with the project. It prevents the development of silos and ensures that critical agendas are discussed on time.
Develop a notification system for pending or overdue tasks.
Push it or pin it, employees often need to be reminded to meet their deadlines. Live notifications are an essential aspect of task management. Advisories keep the team informed of every change in workflows and tasks. With a notification system in place, leaders can communicate status updates as soon as changes happen and members get the information they need without the need to chase details.